Title: Hourly Administrative Assistant (Part-Time) - Fredericksburg

State Role Title: Administrative and Office Specialist III

Hiring Range: $18.86 - $30.66

Pay Band: 3

Agency: VA Dept of Transportation

Location: Fredericksburg District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development...At the Virginia Department of Transportation, we have something for YOU!

VDOT’s Fredericksburg District has an exciting opportunity available in its Administrative Department. We are seeking qualified candidates to fill an Administrative Assistant vacancy. This position will serve as the front desk receptionist and will provide administrative and technical support to the Fredericksburg District Administration. This position requires extensive interaction with a multitude of clients including citizens, utility companies, private firms, VDOT staff, and other government agencies. The candidate must be able to function well under pressure and handle dissatisfied customers with a positive attitude. The successful candidate will effectively handle phone calls, emails, and walk-in requests. Responsibilities will also include sorting and distributing incoming and outgoing mail, and other duties as assigned.

This position is an hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours withing a 12-month period. No state benefits are provided.

Required skills for job & position:
• Skill in the use of computers and software applications to include Microsoft Office
• Ability to perform under pressure and meet deadlines
• Ability to problem solve and use analytical skills effectively
• Knowledge of executive administrative practices
• Ability to work independently
• Ability to prioritize, organize and communicate information
• Knowledge of business practices and principles
• Ability to compile, coordinate and prepare reports
• Ability to research, gather, and analyze data
• Ability to read, interpret and apply policies and procedures
• Ability to interpret and apply standard record and retention practices and procedures
• Ability to communicate effectively orally and in writing
• Skill in providing and promoting good customer service to internal and external customers
• Ability to handle confidential and sensitive issues appropriately

Minimum Qualifications

• Skill in the use of computers and software applications to include Microsoft Office
• Experience applying executive administrative practices
• Ability to perform under pressure and meet deadlines
• Experience applying office business practices and principles
• Ability to compile, coordinate and prepare reports
• Skill in filing and document management
• Ability to communicate effectively orally and in writing
• Ability to handle confidential and sensitive issues appropriately
• Skill in providing and promoting good customer service to internal and external customers

Additional Considerations

• Experience interpreting and applying policies and procedures
• Ability to work independently
• A combination of training, experience, or education in general office practices, procedures or related field desired

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

VDOT employees have shared Values and a Code of Ethics. http://www.virginiadot.org/about/missionandvalues.asp Your success in our organization depends upon modeling these values, therefore, if in agreement, we welcome you to apply.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

This position is classified as "deignated" to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the state recruitment platform (PageUp). State applications submitted via email, postal mail, fax, or in person will not be considered.

This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your application account to check the status of your application for this position.

Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application/resume, therefore, it is essential to fully complete each section of the application and provide detailed information or attach a resume. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Priya Paranthaman

Email: [email protected]